MEETING MINUTES
 
2007 Fall Regional Business Meeting Minutes (PDF)
Washington DC - November 6, 2007
 
2007 Spring Regional Business Meeting Minutes (PDF)
Park City, UT - April 24, 2007
 
2006 Fall Regional Business Meeting Minutes (PDF)
Washington DC - November 7, 2006
 
2006 Spring Regional Business Meeting Minutes (PDF)
Kauai, Hawaii - April 26, 2006
 
2005 Fall Regional Business Meeting Minutes
Washington DC - November 1, 2005
 
2005 Spring Regional Business Meeting Minutes
Chandler, AZ - April, 19, 2005
 
2004 Fall Regional Business Meeting Minutes
Washington DC - November 2, 2004
 
2004 Spring Regional Business Meeting Minutes
San Francisco, CA - April 20, 2004
 
2003 Fall Regional Business Meeting Minutes
Washington, DC - November 3, 2003
 
2003 Spring Regional Business Meeting Minutes
Denver, Colorado - April 8, 2003
 
2002 Fall Regional Business Meeting Minutes
Washington, DC - November 2, 2002
 
2002 Spring Regional Business Meeting Minutes
Kona, Hawaii - April 16, 2002
 
2001 Fall Regional Business Meeting Minutes
Washington, D. C. - November, 2001
 
2001 Spring Regional Business Meeting Minutes
Santa Fe, New Mexico - April 17, 2001
 
2000 Spring Regional Business Meeting Minutes
Seattle, WA - April 18, 2000
 
1999 Fall Regional Business Meeting Minutes
31st Annual Meeting - November 1999
 
1999 Spring Regional Business Meeting Minutes
Coeur d'Alene, ID - April 1999
 
1998 Fall Regional Business Meeting Minutes
30th Annual Meeting - November 1998
 
1998 Spring Regional Business Meeting Minutes
Kauai, HA - April 1998
 
1997 Fall Regional Business Meeting Minutes
29th Annual Meeting - November 1997
 
1997 Spring Regional Business Meeting Minutes
Tucson, AZ - May 1997
 
1996 Fall Regional Business Meeting Minutes
38th Annual Meeting - November, 1996
 
1996 Spring Regional Business Meeting Minutes
Monterey, CA - April 1996
 
1995 Fall Regional Business Meeting Minutes
37th Annual Meeting - November, 1995
 
1995 Spring Regional Meeting Minutes
San Diego, CA - April 1995

 

2005 Fall Business Meeting Minutes

 

Minutes

NCURA Region VI Business Meeting

November 1, 2005

Washington DC

Call to Order

Meeting was called to order by Gary Chaffins. He introduced the Region VI officers, the Regional Advisory Committee (RAC) members, and the following national officers and volunteers:

Chris Hansen (Secretary)

David Mayo (Board of Directors)

Peggy Lowry (Chair, Nominating and Leadership Development Committee)

Pam Webb (Nominating and Leadership Development Committee)

Scott Gudger (Chair, Neighborhood Program Committee and Chair, Departmental Administration Neighborhood Committee)

Approval of Minutes

Chris Hansen from UC Irvine moved to approve the minutes from the Spring, 2005 meeting. Joyce Freedman from University of California at San Francisco seconded the motion.

Approval of Treasurer's Report

Sue Camber, Region VI Secretary/Treasurer of the University of Washington gave the FY05 Treasurer's report through 9/30/05 . The report was made available to the membership in attendance . Income for 2005 through 9/30/05 was $2,225.95. The income was from investments and the FY 04 Regional Services Allocation.

Total 2005 expenses through 9/30/05 were $9,189.28 consisting of a payment for the hospitality suite for the November 2004 meeting, a regional travel award for the Spring 2005 meeting, and a deposit for the Spring 2006 regional meeting in Hawaii .

As a result, net income for 2005 through 9/30/05 is $<6,963.33> and the cash balance from FY03 brings the Cash Balance to $22,362.67. In addition, the mutual fund balance was $15,996.81 bringing the total assets to $38,359.48.

Pending changes to these assets include one correction of $1,069.24 to refund duplicate credit card charges for conference registration and a transfer of $4,536.96 to Region VII for the 2004 Spring Meeting. In addition, proceeds from the Region VI/VII 2005 Spring Meeting are not included in these figures and should result in approximately $10,000 in income to Region VI.

Dick Seligman from California Institute of Technology moved to approve the Treasurer's Report. Chris Hansen from UC Irvine seconded the motion.

National Meeting Report

As of meeting time, there are 231 registrants at the national meeting from Region VI. Of the 231, 85 are new members.

National Committee Reports

David Mayo/Board of Directors

Discussed a group that has been established to work with ERMA, a professional association of research administrators in Europe, to trade educational materials in order to assist each side of the Atlantic in understanding how the other does business.

David also described the Board of Directors, the positions and length of positions.

Pam Webb/Nominating and Leadership Development Committee

Explained that the Nominating and Leadership Development committee's role is to screen and develop a qualified slate of candidates for national offices. The committee is currently considering developing a mentoring program.

Regional Committee Reports

Regional Election Status (Sue Camber) – vote for regional officers and regional advisory committee on-line at the NCURA national site by November 7, 2005 . The Chair will announce winners of the election soon thereafter.

Regional Meeting Status (Ann Pollack) - Radisson Kuaui is now the Kuaui Beach Resort. Meeting starts Sunday, April 23 rd . Sunday morning and afternoon workshops will be offered. Sessions will be offered Monday, Tuesday, and Wednesday morning. Information will be posted on the web very soon. An outline of program has been developed. The hotel rate is $149+ per night plus taxes. Room rates will be honored 4 days before and 4 days after the event. Ideas for workshops or sessions can be directed to the program committee or any regional officer.

Travel Awards

Region VI will offer two $600 travel awards for Kuaui meeting. Nominations will be solicited. Notification about the process will be sent through the regional listserve. Members of the RAC will review and determine recipients of travel awards.

New Business

Administrative Restructuring

With a focus on recruiting and retaining NCURA members, a proposal was developed as a result of information and insights gained at the summer 2005 NCURA leadership convention. It was presented by Dan Nordquist from Washington State University , with support from Chris Hansen from UC Irvine. The proposal includes:

Membership – Developing a membership committee focused on encouraging and welcoming new members to Region VI

Volunteer – Developing a volunteer committee focused on developing a volunteer base for a variety of opportunities within the region

Regional leadership – Splitting the position of secretary/treasurer into two positions, one secretary and one treasurer. This would require a vote because it changes the by-laws. The concept will be presented to the membership for a vote soon.

Outstanding achievement award

A recommendation was made by a member that we find the documentation on outstanding achievement awards and activate that process. Dan Nordquist mentioned that guidelines were drafted for three awards. Gary Chaffins will form a committee to look at these awards and how we can actively use/promote them. Pam Webb volunteered participate.

Motion to Adjourn

Dick Seligman from California Institute of Technology moved to adjourn the meeting. Dan Nordquist from Washington State University seconded the motion.

 

2005 Spring Business Meeting Minutes

Minutes

NCURA Region VI Spring Business Meeting

April 19, 2005

Chandler, AZ

NCURA President Jerry Fife

  • More than 5000 members and growing. 631 of the members are from Region VI.
  • Our challenge and focus is on collegiality and sharing with our colleagues in a large and growing group
  • Focus on training and guidance provided by NCURA
  • Discussed volunteer opportunities
  • Strategic Plan, always looking 3-5 years out and set out new goals
  • NCURA has task force looking at possibility of having peer reviews of sponsored programs offices
  • June leadership summit to bring together national and regional leadership (3 members from each region)
  • Leadership Development Institute – allows NCURA to identify and bring new leadership into the organization
  • Shared video to encourage NCURA awards

Call to Order

Meeting was called to order by Gary Chaffins (NCURA Region VI President) from the University of Oregon . He introduced officers and Regional Advisory Committee (RAC).

Approval of Minutes

Chris Hansen from UC Irvine moved to approve the minutes from the November, 2004 meeting. Dan Nordquist from Washington State University seconded the motion.

Approval of Treasurer's Report

Sue Camber, Region VI Secretary/Treasurer of the University of Washington gave the FY04 treasurer's report through 12/31/04 . The report was prepared by past Secretary/Treasurer Cindy Lopez of California State University , Monterey Bay . The report was made available to the membership in attendance . Income for 2004 was $104,320.50; $101,199.97 was income from the Region VI/VII Spring 2004 meeting; $331.59 from Interest; and $2,788.94 in other income, primarily from the FY03 regional allocation.

Total expenses to date for the Region VI/VII Spring 2004 meeting were $79,508.18. The 2003 National Meeting expenses were $95.18, the 2004 National Meeting expenses were $495.61 and the remaining expenses were bank fees for $435.71, which brings expenses to a total of $80,534.68.

Therefore, net Income for 2004 is $23,785.82 and the cash balance from FY03 brings the Cash Balance to $29,326. In addition, the mutual fund balance was $15,647.37 bringing the total assets to $44,973.37.

Pending reductions to these assets include one correction (additional expense) of $1,069.24 to refund duplicate credit card charges for conference registration and the transfer of $4,536.96 to Region VII for the 2004 Spring Meeting. When posted, these transactions will bring assets down to $39,367.17

Georgette Sakumoto from University of Hawaii moved to approve the Treasurer's Report. Bruce Morgan from UC Irvine seconded the motion.

Spring Meeting Report

As of this morning, there are 207 attendees to this meeting (in Chandler , AZ ). The split between Region VI & VII is approximately even.

National Committee Reports

National Program Committee (Georgette Sakumoto) - currently finalizing sessions for the November 2005 meeting. The committee will attempt to have the preliminary agenda on the web in May.

Regional Committee Reports

A nominating committee will begin forming soon for Chair-Elect, Secretary Treasurer- Elect and RAC member. The goal is to have positions in place by July.

Ann Pollack from UCLA reported that the regional meeting in 2006 will be in Hawaii . With much help from Georgette Sakumoto, they are receiving responses from hotels to an RFP. The Big Island , Maui and Kauai are being considered. Airfares and hotel prices are being considered. This topic will be discussed at a RAC meeting on Wednesday afternoon. Tentative dates are 4/23 through 4/26. There will be a call for volunteers to help with the meeting in Hawaii .

New Business

Will we give Helen Carrier awards? This will be discussed by the RAC on Wednesday afternoon.

Old Business

None

Motion to Adjourn

Dan Nordquist from Washington State University moved to adjourn. Chris Hansen from UC Irvine seconded the motion.

 

2004 Fall Business Meeting Minutes

Minutes

NCURA Region VI Fall Business Meeting

November 2, 2004

Washington , DC

 

Call to Order and Welcome

The Chair, David Mayo, California Institute of Technology, called the Region VI business meeting to order. There were approximately 80 members of Region VI present at the meeting.

Approval of Minutes

Members were asked to review the minutes from the Region VI Spring meeting in San Francisco dated April 20, 2004 . Pamela Webb, Stanford University , moved to approve the minutes; Pat Hawk, Oregon State University , seconded; motion approved.

Treasurer's Report

Cindy Lopez, Region VI Secretary/Treasurer of California State University , Monterey Bay gave the FY04 treasurer's report through 9/30/04 . The report was made available to the membership in attendance. Income to date was $103,046.83; $100,215.73 was income from the Region VI/VII Spring 2004 Meeting; $142.76 from Interest and $2,688.34 from FY03 carryover. The final expenses, national office corrections and revenue transfers to Region VII for the spring meeting are being finalized.

Total expenses to date for the Region VI/VII Spring 2004 meeting were $79,213.18. The 2003 National Meeting expenses were $95.18 and the remaining expenses were bank fees for $145.06, which brings a total of $79,453.42 in expenses.

Therefore, net Income thru 9/30/04 is $23,593.41 and the cash balance from FY03 brings the Cash Balance to date to $29,133.59. In addition, the Mutual Fund balance was $15,354.80 bringing the total assets to $44,488.39. Motion was called to approve the report, motion was seconded and approved.

Regional Elections

David Mayo congratulated the newly elected Region VI officials. A handout was given to members that outlined all Region VI elected officials and the regional meeting locations.

The four elected positions which start 1/1/05 include:

-Chair-elect: Ann Pollack, UC Los Angeles

-Secretary/Treasurer-elect: Katherine Ho, UC San Francisco

-Regional Advisory Committee member: Bruce Morgan, UC, Irvine

-NCURA Board of Directors member from Region VI: David Mayo, California Institute of Technology

David thanked the nominating committee: Richard Seligman-California Institute of Technology, Dan Nordquist-Washington State University , and Cora Diaz-UC Santa Barbara.

Regional Spring Meeting – April 2005

David Mayo announced the upcoming 2005 regional VI/VII spring meeting to be held at the San Marcos Resort in Chandler Arizona . David introduced Region VI Chair-elect and Head of the Spring 2005 Program Committee, Gary Chaffins-University of Oregon , to discuss the spring meeting.

The location is 15 miles from Phoenix and volunteers are needed for the many programmatic tasks. There are many new members to NCURA who will need the support of the regional meetings for their professional development since the costs is much less to the institutions than the national meeting.

Nominating & Leadership Development Committee

Dan Nordquist-Washington State University , the Region VI member to the national Nominating & Leadership Development Committee gave a brief review.

Peggy Lowry-Oregon State University is the Chair of the committee. To improve communication, a leadership convention is being discussed to fill the gap between the regional and national officials. The Chair will nominate three members from each region. Please think about names of people to nominate.

The NCURA 2004 Catherine Core travel award recipients included Adrienne Lee-University of Hawaii .

The 2005 class for the Leader Development Institute was selected. This is a one-year program to help cultivate and grow the NCURA leaders of tomorrow. Each selected participant receives an advisor/mentor and classes are held virtually and in person. Call for 2006 class participants is in March, 2005.

Report from Member of the Board

Region VI Board representative Pat Hawk-Oregon State University and Georgette Sakumoto-University of Hawaii , Member at Large gave an update. Pat acknowledged the very active Region VI members and their many contributions to NCURA.

-Strategic Plan – challenges with growth of members and how to keep them involved and interested. Increase professional development programs. Increase member involvement and identify new potential volunteers.

Report from the Professional Development Committee

Vincent, “Bo” Bogdanski, University of Utah , from Region VII gave a brief report from the last meeting on 10/30/04 .

- Price Waterhouse is interested in sponsoring and having NCURA assist with workshops on export control;

-Looking into accreditation by IACET for professional development programs;

-Evaluation of NCURA programs continues;

-Updating IP micrograph;

-Agenda for the 2005Video Workshops will be released soon and will probably include: Sponsored Programs Financial Management, International agreements, Principles of federal research, and Best Practices,

-Upcoming online Training may include: Export Controls, NIH, Policy update, What to sign/not sign . The online Subcontracting course was a well received topic and method.

Regional Travel Awards

David gave an update on regional travel awards. Issuing travel awards is a choice for each region. The region did not have the funds available to issue awards the last two years but will have for 2005. The RAC met and discussed two types of awards: A lesser award amount for attendance at a regional conference and more for the national conference. The funds are intended for people that were never able to attend a conference before.

Helen Carrier Award

Stay tuned for more information regarding the Helen Carrier competition. These funds are to assist with local regional training and information seminars.

New Business

David appointed the 2005 Chair-elect, Ann Pollack head of the 2006 logistics for the spring regional meeting in Hawaii .

Meeting Adjourned

David called for a motion to adjourn the meeting. The motion passed at 2:46pm .

Prepared by Cindy Lopez

Region VI Secretary/Treasurer

11/3/04

 

 

2004 Spring Business Meeting Minutes

Minutes

NCURA Region VI Spring Business Meeting

April 20, 2004

San Francisco , CA

 

Call to Order and Welcome

The Chair, David Mayo, California Institute of Technology, called the Region VI business meeting to order. There were approximately 150 members of Region VI present at the meeting.

 

Region VII Chair, Denise Wallen, University of New Mexico , presented gift bags to each of the Region VI members that contributed to the Region VII program committee for the spring meeting. The program committee members from Region VI included: Tom LeBlanc, CSU Chico; Dan Nordquist, Washington State University; Georgette Sakumoto, University of Hawaii; Steve Shapiro, University of Oregon and Geri Walker, Western Washington University.

 

Approval of Minutes

Members were asked to review the minutes from the Region VI Fall meeting in Washington D.C. dated November 3, 2003. Georgette Sakumoto, University of Hawaii , moved to approve the minutes. Motion approved.

 

Treasurer’s Report

Cindy Lopez, Region VI Secretary/Treasurer of California State University , Monterey Bay gave the FY03 end of year treasurer’s report from the previous Secretary/Treasurer, Geri Walker of Western Washington University . The report was made available to the membership in attendance. Total income for FY03 was $4,752.19. Revenue was from Regional Meetings, Interest Income and the balance of FY02 allocation. Total expenses for FY03 was $862.02, which included regional meeting, annual meeting, regional committee, travel award and fee expenses. Therefore, the net activity for the year was $3,890.17. The beginning balance at 1/1/03 was $1,650.01 so the final ending balance at 12/31/03 was $5,540.18.

 

The Region VI/VII Hospitality Suite bill during the 2003 National Meeting was $4,852.56. The amount was split 75% Region VI ($3,639.42) and 25% Region VII ($1,213.14).

 

Regional Elections

David Mayo discussed the election process. A 3-person nominating committee shall be appointed to select candidates but self-nominations are also accepted. The four open positions include:

  • Chair-elect
  • Secretary/Treasurer-elect
  • Regional Advisory Committee member
  • NCURA Board of Directors member from Region VI

Polls will be open fro 30 days via the on-line secure voting process provided by the national office.

 

National Meeting - November 2003

David Mayo discussed the upcoming national meeting in November. There will be a “Main Street USA” storefront competition between the regions. David is open to suggestions and volunteers to assist with this task.

 

2005 Program Committee

David Mayo discussed the Spring 2005 Region VI/VII region meeting. The meeting will be held in Region VII, the location will be finalized soon. David Mayo has appointed Gary Chaffins, University of Oregon and Region VI Chair-elect head of the Region VI Program Committee. Gary will be requesting volunteers to assist with the program committee

 

Nominating & Leadership Development Committee

Dan Nordquist, Washington State University , the Region VI member to the national Nominating & Leadership Development Committee gave a brief review. The committee reviews all applications for the Leadership Development Institute. The Committee selected the first recipient of the Joseph F. Carrabino Award, Jean Feldman from the National Science Foundation.

 

Report from Member of the Board

Elected member, Pat Hawk was not in attendance so Georgette Sakumoto, University of Hawaii and Member at Large gave an update. The Board met in January and discussed the following issues.

  • Strategic Plan – challenges with growth of members and how to keep them involved and interested. Increase professional development programs. Increase member involvement and identify new potential volunteers.
  • National office is adding a staff position to assist regions.
  • National office will be sending a survey to members to help identify priorities.
  • The Neighborhood Program Committee will report to the Professional Development Committee and function as a subcommittee instead of reporting directly to the Board.

 

Report from the Professional Development Committee

Vincent, “Bo” Bodanski, University of Utah , from Region VII gave a brief report.

  • A beta-tested web based contracting course is in creation.
  • The web cast of clinical trials training is complete
  • “Pitfalls in Post-award” training is coming soon
  • Discussing a one-day form for senior leaders
  • Discussing a federal/university exchange program with Geoff Grant from NSF
  • Discussing evaluating NCURA program to fulfill member requirements
  • Next meeting is in June and please contact the Region VI representatives: Tom LeBlanc, CSU Chico or Kim Moreland, Fred Hutchinson Cancer Research Center with any comments or suggestions.

 

NCURA President’s report

NCURA’s President, Patrick Fitzgerald, made a brief presentation welcoming Region VI members and giving some updates at the national level.

NCURA now has 4005 members, 5 years ago we had 3000 members. It is NCURA’s 50 th anniversary in 4 years. To look at how NCURA can best cope with the rapid growth, a

 

Strategic Future Task Force was recently created and headed by NCURA’s past president, Bob Wheadon, Syracuse University .

 

One of the challenges that NCURA is facing is how to support programs and maintain the high quality. This is especially challenging with the disturbing trend that the new member growth is not consistent with the volunteer involvement. There will be an article in the upcoming newsletter that asks members to step-up to the plate and volunteer. This is critical to support the new programs and growth. There are many different ways to be active NCURA members and not all take a large amount of time.

 

Other Issues/Announcements

David made general announcements: Wednesday morning breakfast will be split between the two floors. The exact same items will be served on both floors.

 

Registration was much greater than anticipated for the spring meeting. We were hoping for 150 attendees and we had almost 300 registrants.

 

David gave a tutorial on how to use ‘blinky’ gift pens. He demonstrated how to install the batteries and how to get the different colors flashing on the pen. If interested in purchasing pens or other flashing items, please go to http://www.flashingblinkylights.com .

 

Upcoming spring regional meetings: 2005 spring meeting will be within Region VII, either Salt Lake City area or Arizona . 2006 spring meeting will be held in Hawaii , as it is every 4th year. Georgette Sakumoto, University of Hawaii , discussed the preliminary findings for the 2006 meeting. Since the last Hawaii meeting was held on the Big Island , she is looking at Maui or Kauai but the room rates are much higher than the Big Island .

 

A question from an Alaska representative asked why we weren’t having a spring meeting in Alaska . David commented that spring is a good time to go to Alaska .

 

Steve Shapiro, University of Oregon , announced that there would be a Roundtable in the Board Room on the 2nd Floor to discuss IT issues. IT representatives at the regional meeting are the people with the SF stickers on their labels.

 

Meeting Adjourned

David called for a motion to adjourn the meeting. Umar Hassan, University of Nevada made the motion. Geri Walker seconded the motion. The motion passed.

 

Prepared by Cindy Lopez Region VI Secretary/Treasurer

NCURA Region VI 2004 Spring Business Meeting Minutes

 

2003 Fall Business Meeting Minutes

NCURA Region VI Fall Business Meeting

November 3, 2003

Washington , DC

 

Call to Order and Welcome

The Region VI business meeting was called to order by the Chair, Terry Manns, Cal State Sacramento. There were approximately 100 members of Region VI present at the meeting. Terry acknowledged the first-time attendees/new members, the members of the Regional Advisory Committee (RAC), the past chairs of Region VI, members of Region VI holding positions on the National Board and other National Committees, the recent graduates of the Leadership Development Institute (Tom Le Blanc, Joe Bezzerra, and Lilly Ryans-Culclager), and the members who served as mentors in the LDI.

Approval of Minutes

Geri Walker, current regional Secretary/Treasurer, Western Washington University , asked the members present to review the minutes from the Region VI Spring meeting in Denver , Colorado , on April 8, 2003. David Mayo, Cal Tech, moved to approve the minutes. Pamela Web, Stanford University , seconded the motion. The motion passed.

Approval of Treasurers Report

Geri Walker gave the treasurer's report. There is currently a total of $17,312.76 ($2,462.52 in a money market account and $14,850.24 in investment accounts). The profit for the 2003 Spring meeting has not yet been transferred from Region VII, but the Region VI share is expected to be around $3,200. There was a loss of $142.78 on the Spring 2003 regional meeting in Kona , Hawaii . Geri asked for a motion to approve the report. Kim Moreland, Fred Hutchinson Cancer Research Center , made the motion. Pat Hawk seconded the motion. The motion passed.

President's Report

NCURA President, Bob Killoren, made a brief presentation, welcoming Region VI members and pointing out a few special opportunities for attendees to gather at the meeting, and encouraging people to attend. (The NCURA Congress meeting on University/Industry Collaboration, the NCURA Coffee House, and “Coast to Coast with Denise and Dick.")

National Committee Reports

NCURA Board of Directors : Pat Hawk, Oregon Health & Science University , reported on the current activities and priorities of the Board of Directors. The Board is currently reviewing the organization's Strategic Plan, and discussing ways to increase effective training opportunities for the membership.

Nominating and Leadership Development Committee : Dan Nordquist, Washington State University , reported on the activities of the National Nominating and Leadership Development Committee. The National elections are finished and the Outstanding Research Administrator was selected. The committee will be gathering later during this meeting to discuss activities for 2004.

Regional Committee Reports

Terry Manns discussed the regional elections. The nominations for the positions of Chair Elect, Secretary/Treasurer Elect, and one member of the Regional Advisory Committee have been made. The election ballot will be posted on the Region VI website by next week. Terry also encouraged the membership, especially new members, to volunteer to serve the region in the capacity of elected positions.

David Mayo reported on the site selection for the Spring 2004 meeting in San Francisco . The meeting will be held at the Argen t Hotel in San Francisco on April 18-21, 2004. The room rate will be $153/night (single or double occupancy) and will be in effect 3 days prior to and 3 days after the meeting. The hotel is conveniently located at 3 rd and Market where the opportunities for non-business activities are numerous. Registration will be open in about 30 days along with a tentative program.

Terry Manns reported that the program for the spring meeting in San Francisco was well underway. Denise Wallen, University of New Mexico and chair of the program committee and plans to have the program up on the website in early January, 2004. The tentative site for the 2005 regional meeting is Salt Lake City , Utah . The 2006 regional meeting will be in Hawaii . David Mayo, chair elect, will be appointing a committee to select a location.

By-Laws Changes

Terry Manns proposed to the membership a change in the by-laws to split the position of secretary/treasurer and make them each a two-year term. The two positions would be staggered so that one year we elect Secretary and the next year we elect a Treasurer. The Treasurer would begin to serve on January 1 of the year Region VI is not responsible for the meeting site and registration. Terry also clarified that the position of regional chair would still be a one year term. Terry will put this by-laws change in written form and circulate it to the region via the listserve for consideration (AND VOTE???)

New Business/Old Business

There was no new business or old business brought up for discussion.

Terry Manns said that he had enjoyed his term as Regional Chair and thanked the Secretary/Treasurer and the members of the RAC for their contributions in 2003.

Meeting Adjourned

Terry called for a motion to adjourn the meeting. Dick Seligman, Cal-Tech, made the motion. The motion was seconded. The motion passed.

Respectfully submitted,

Geri Walker, Secretary/Treasurer

Region VI

2003 Spring Business Meeting Minutes

NCURA Region VI Spring Business Meeting
April 8, 2003
Denver, Colorado
Call to Order and Welcome
The Region VI business meeting was called to order by the Chair, Terry Manns, Cal State Sacramento. There were approximately 53 members of Region VI present at the meeting. Terry proudly displayed the Region VI banner commenting that we were one of the only regions still in possession of their region's banner.

Approval of Minutes
Terry Manns asked the members present to review the minutes from the Region VI Business meeting in Washington, DC, on November 5, 2002. Joe Bezerra, Cal State Fresno, noted that Barry Dorfman's institution was incorrect in the minutes and should be changed to Cal State Los Angeles. The correction was noted. Tom Le Blanc, Cal State Chico, moved to approve the minutes as corrected. Dan Nordquist, Washington State University, seconded the motion. The motion passed.

Approval of Treasurers Report
The Region VI secretary/treasurer, Geri Walker, Western Washington University, gave the treasurer's report. There is currently a total of $15,901.27 ($1,650 in a money market account and $14,251.26 in investment accounts). The profit for the 2002 Spring meeting has not yet been determined pending the resolution of some outstanding registration collections. There was discussion regarding the region's investments. Chia Kao, NCURA's Financial Manager (sitting in on the Region VI business meeting) said that there are only two regions that invest funds. Geri mentioned that Region VI was being included in an audit of the NCURA National Office. The auditors are focusing on the Spring 2002 regional meeting in Kona. Terry called for a motion to approve the treasurer's report. Georgette Sakumoto, University of Hawaii, made the motion. Terry Manns seconded the motion. The motion passed.

Meeting Report There are 145 in attendance at the Denver meeting. At the time we negotiated our hotel contract we anticipated a higher attendance. If we do not reach 80% of our contracted room block, we may be subject to an attrition penalty. However, the hotel is willing to work with us when the final numbers are available at the end of the conference. Terry thanked everyone present for attending the meeting. Terry also thanked Leesa Brown, Seattle University, for her assistance with the initial hotel arrangements.

National Committee Reports
NCURA Board of Directors: Georgette Sakumoto, University of Hawaii, NCURA Board member at large, reported on the current activities and priorities of the Board of Directors. The board recently approved the establishment of the Joe Carrabino Award. Joe was a program officer for the National Science Foundation and had a significant impact on encouraging funding for university research. The award will be given to a government agency representative who makes a substantial contribution to the support of University research. Georgette also reported that the Board is looking for ways to involve more members in the organization-especially new members.

Nominating and Leadership Development Committee: Dan Nordquist, Washington State University, reported on the activities of the National Nominating and Leadership Development Committee. It is time to start collecting nominations for the positions of President Elect and Secretary Treasurer at the National level for 2004. The committee is currently looking for people to nominate for these positions.

Professional Development Committee. Tom Le Blanc, Cal State Chico, reported that the National Professional Development Committee is currently looking for ideas for new programs to offer the membership. They are also having a consultant evaluate the content of the current programs being offered.

Leadership Development Institute. Tom also reported on the newly formed Leadership Development Institute. Tom was selected to be part of the first cohort of NCURA members participating in the institute, which is designed to develop future NCURA leaders.

Regional Committee Reports
Terry Manns discussed the regional elections. There will be a call for nominations for the positions of Chair Elect, Secretary/Treasurer Elect, and one member of the Regional Advisory Committee.

David Mayo reported on the site selection for the Spring 2004 meeting in San Francisco. When he returns from this meeting, he will put together a committee from those who responded to his e-mail request for volunteers, and start working on selecting a hotel. He is going to look over the hotel contracts from the Kona and Denver meetings, as well as some supplied by National for the Argent Hotel in San Francisco (where NCURA has recently held meetings).

Terry Manns said that Region VII will be responsible for the program but would like some representatives from Region VI to help out. Denise Wallen, University of New Mexico will chair the program committee and plans to have the program done by January 1, 2004. Tentatively, the program will be divided into six tracks: government, information technology, compliance/legal, professional development, pre-award, and financial.

By-Laws Changes
Terry announced that Pat Hawk had asked the Regional Advisory Committee to consider splitting the position of secretary/treasurer and making it a two-year term. The RAC will consider this proposal.
New Business/Old Business
There was no new business or old business brought up for discussion.
Meeting Adjourned Terry called for a motion to adjourn the meeting. Joyce Freedman, UC Berkeley, made the motion, Tom Le Blanc Cal State Chico seconded the motion. The motion passed.

Respectfully submitted,
Geri Walker, Secretary/Treasurer
Region VI

2002 Fall Business Meeting Minutes

NCURA Region VI Fall Business Meeting
November 5, 2002
Washington, DC
Call to Order
The Region VI business meeting was called to order by the Chair Pat Hawk, University of Oregon, at 3:45 PM. There were approximately 55 members of Region VI present at the meeting. Pat introduced Cece Manoochehri, Caltech, secretary/treasurer; Terry Manns, California State University-Sacramento, chair elect (2003); Geri Walker, Western Washington University, secretary/treasurer elect (2003); and David Mayo, Caltech, chair elect (2004). Other new officers and appointments are Cindy Lopez, Cal State Monterey Bay, secretary/treasurer elect (2004); Denny McMonigle, Gonzaga University, Regional Advisory Committee (2003-04); Bob Gallagher, Caltech, Regional Advisory Committee (2003-04); and Pat Hawk, Oregon Health & Science University, Region VI representative to the NCURA Board of Directors (2003-04). In addition to the current and elect officers, Pat introduced Monte Sutton, Washington State University, who has done such a good job with our region's web site. Pat also related that several of the regions were outsourcing their web sites, but Washington State University had volunteered to continue to host the region's web site. There was a general verbal show of thanks and approval by those in attendance.

Travel Award
Pat introduced the travel award winner, Patricia Hallmark, University of Hawaii. She also thanked Ray Riznyk, California State University-Dominguez Hills, for chairing the Regional Travel Committee.

Approval of Minutes and Treasurer's Report
The minutes of the regional business meeting in Kona, Hawaii April 2002, were distributed for review. There were no corrections, additions or deletions to the minutes. James Brett, California State University-Long Beach, motioned to approve the minutes and Susan Dobbie, Oregon State University, seconded the motion. The minutes were approved as written. The treasurer's report was made available to the membership in attendance. Joyce Freedman, University of California-Berkeley questioned the amount for the Hospitality Suite at last year's DC meeting. The available region funds as of 10/31/02 are $16,729.24. The proceeds from the Hawaii meeting have not been distributed. The estimated net profit from the meeting is $1,800.00. Kim Moreland, Fred Hutchinison Cancer Center, motioned to approve the treasurer's report and Jim Brett, California State University-Long Beach, seconded the motion. The motion was passed.

Regional Awards
Dan Nordquist, Washington State University, discussed the progress and decisions made regarding the Distinguished Service Award, Outstanding New Professional Award and the Meritorious Service Award. He related that the awards did not have a structure and so he put together descriptions and guidelines, which will be posted on the region's web site. Dan announced that the Outstanding New Professional Award would be named for a five-year period. For the first five years, the Outstanding New Professional Award will be named for Barry Dorfman, who died earlier this year. Barry had been very active in the region and was at California State University-Los Angeles, prior to his death. Pat asked for a motion to approve naming the first award after Barry Dorfman. A motion was made by Terry Manns, California State University- Sacramento and seconded by David Mayo, Caltech. The motion was passed.

National Committee Reports
Paula Burkhart, University of Oregon, announced that many regions were outsourcing their web sites. She also brought up the issue of voting for the change in the membership requirements. She added that it would allow individuals who are contributing time and energy to NCURA, but not members of educational institutions, to hold office. Kim Moreland (a past president of NCURA), now at Fred Hutchinson Cancer Center, urged the region's membership to vote for the change. She is currently in this group of individuals. Pat Byers, (a past Chair of the region), now with SRI International, added that her current position is also disenfranchised. Joyce Freedman, University of California Berkeley reported that John Case (NCURA President) had attended most of the regions spring meetings and shared this change with the NCURA membership.

Jim Brett, California State University-Long Beach, shared that when Dr. Robert Ballard (Keynote speaker) spoke on Monday and introduced the education project, he realized that NCURA was closely tied to educational pursuits. He didn't want to lose the University in NCURA's title. Joyce Freedman said there was no plan to take the "university" out of the title.

Paula Burkhart also shared that there will be a "Conflict of Interest" policy in place for NCURA. She said that every Board member and staff committee member would need to sign the statement.

Joyce Freedman explained the new Leadership Institute Program. Anyone interested should fill out and submit an application; twenty-five (25) individuals will be selected for the program. A meeting will be held tonight (11/5/02) on the International Terrace for those interested in learning more. She also announced that Bob Killgoran, NCURA President Elect, has chosen as his mission for 2003, International Relations. She also shared that serving on the NCURA Board had been a great experience.

Pat Hawk added that the new at large Board member was Georgette Sakumoto, University of Hawaii. David Mayo, Caltech, serves on the Nominating & Leadership Development Committee (NLDC). He described the responsibilities of that committee. The NLDC works on the slate of candidates for the national ballot, awards such as the Katherine Core Travel Award and the fundamental classes including the video series.

Next Regional Meeting
Terry Manns, California State University-Sacramento, who is the region's chair elect, will be the program chair of the Regional meeting for Spring 2003. Region VII will be joining Region VI again this year. He announced that the meeting would be in Denver, Colorado on April 6-9, 2003. The meeting will be at the Hyatt Regency Denver and the room rate will be $112.00. There will be about 6 workshops offered on Sunday April 6 and 24 sessions for Monday through Wednesday noon. Terry reminded everyone that he had asked for participation by members who had not gotten involved before. He related that he had asked both Jim Brett and Joyce Freedman to find the keynote speaker and the Tuesday dinner speaker. He had also asked David Mayo to develop the workshop offerings. Regina White of NIH has already agreed to be at the Denver conference. He asked that anyone interested in being involved with the Denver meeting stay after the business meeting. Members for Region VII would also be joining in the group for an initial planning meeting.

New Business
The new members present were asked to stand up and introduce themselves. There were 13 new members present at the meeting.

Jim Brett asked that all of the past chairs that were present stand up. Those in attendance were:
Pat Byer, SRI International
Carol Zuiches, University of Washington
Joyce Freedman, University of California-Berkeley
Dan Nordquist, Washington State University
Pat Hawk, University of Oregon


His point was that when he was asked to run for Chair elect in the recent elections, no one could provide him with the duties of the Chair. Geri Walker announced that she is working on the current descriptions. She has surveyed the other region's web sites. Several of the past chairs wondered what had happened to the descriptions that were available when they had been chairs. Geri replied that while there may have been position descriptions, they were written before the latest Region VI by-laws change-so there was no mention of a chair-elect, a secretary-treasurer-elect or a regional representative to the Board of Directors.

Pat related that she had enjoyed her time as chair and handed Terry Manns the gavel. Terry Manns asked for a motion to adjourn the meeting. Joyce Freedman, University of California-Berkeley motioned to adjourn the meeting and Paula Burkhart, University of Oregon, seconded the motion and the meeting was adjourned.
Respectfully submitted,

Cecelia Manoochehri
Secretary/Treasurer
Region VI

2002 Spring Business Meeting Minutes

NCURA Region VI Spring Business Meeting
April 16, 2002
Ohana Resort, Kona, Hawaii
Call to Order
The Region VI business meeting was called to order by the Chair Pat Hawk, University of Oregon at 12:35 PM. There were approximately 100 members of Region VI present at the meeting. Pat welcomed the members to Hawaii and thanked the members of the conference committee for their work in putting together the conference. A special thank you to Dan Nordquist, Washington State University and Vincent Oragwam, California State University- Bakersfield, for their assistance with the technical aspects of the conference.

Travel Awards
Pat thanked Ray Riznyk, Central Washington University, for chairing the Regional Travel Committee. Ray introduced the award winners. Mabel Chik, California Institute of Technology and Joe Bezerra, California State University- Fresno. Both of the individuals were present and stood up to be acknowledged.

Approval of Minutes and Treasurer's Report
The minutes of the regional business meeting in Washington, D.C. November 2001 were distributed for review. There were no corrections, additions or deletions to the minutes. James Brett, California State University-Long Beach, motioned to approve the minutes and Wendy Preuit, Stanford University, seconded and the minutes were approved as written. The treasurer's report was made available to the membership in attendance. There was a general discussion on the investments that the region has due to the current market problems. Pat said that the members of the RAC would review the investments and make a recommendation to continue or liquidate the investment. A question was raised of how much of an allowance that the region gets from National. Terry Manns, California State University-Sacramento, past Secretary/Treasurer; answered that the regions were provide with an allowance of $5.50 per member. It is used for mailing, copying, etc. There was no more discussion. James Brett, California State University-Long Beach, motioned to approve the Treasurers report and Lee Wood, Stanford University, seconded and the treasurer's report was approved as written.

Regional Awards
Pat Hawk brought up that we have several awards in the region. Distinguished service award, Outstanding New Professional Award and the Meritorious Service Award. She related that she has asked Dan Nordquist, Washington State University, to review the award process. The aim is to have clear guidelines and processes for the selection of the awardees and guidelines for the frequency that they will be given out. The plan is to have the call for nominations sent out to the membership 90 days in advance of the regional or national meetings. In years that there are awardees they can be honored at the meetings. Joyce Freedman, University of California Berkeley, suggested that the award information and the nomination requests be put on the region's web site.

National Committee Reports
Paula Burkhart, University of Oregon and Joyce Freeman, University of California Berkeley reported that John Case; NCURA President's had described what was going on at the National level meetings in his Monday lunch presentation. There has been a lot of work and discussion at the National committees on the direction that NCURA wants to take in the future.

Regional Elections
The chair of this years regional nomination committee is Vincent Oragwam, California State University- Bakersfield. The election committee will be seeking nominations for Chair elect, Secretary-Treasurer elect, Regional Advisory Committee and National Representatives. They will present the slate to the membership and provide 30 days for comment or other candidates. The election is planned for late summer and will utilize the electronic ballot system from National Office.

Next Regional Meeting
Terry Manns, California State University-Sacramento, who is the region's chair elect, will be the program chair of the Regional meeting for spring 2003. Pat Hawk asked that all suggestions for topics and speakers would be welcomed. It is a good opportunity for people who haven't been actively involved in the region to contribute to the program. It is important that the region has some fresh ideas and more members participating in the region's activities. Samuela Evans, Office of the President, University of California, asked if we have selected a place because travel budgets are needed by July. The meeting is being planned for the Denver area but nothing is definite yet. Region VII will be selecting the site and it will be announced in Washington, DC in November 2002.

Appreciation
All the new members were asked to stand to be welcomed and acknowledged.

There being no other business, the Chair adjourned the meeting.

Respectfully submitted,

Cecelia Manoochehri
Secretary/Treasurer
Region VI

2001 Fall Business Meeting Minutes

NCURA Region VI Business Meeting
November, 2001
Washington, D. C.

Call to Order
The Region VI business meeting was called to order by Chair Dan Nordquist, Washington State University. He welcomed us all to Washington, D. C. and to the national meeting of NCURA. He thanked the many volunteers from our region who were presenters and/or panelists at this meeting. He also thanked the members of the RAC, the Nominations Committee, and the Travel Awards Committee for all their assistance during the year.

Approval of Minutes
The minutes of the Region VI business meeting held at the regional meeting in Santa Fe, New Mexico on April 17, 2001 were distributed. After review by those in attendance, the minutes were approved as distributed. (Motion by Paula Burkhart, second by Pat Hawk, approved unanimously)

Approval of Treasurer's Report
The financial statement for the period January 1-September 30, 2001 was distributed. After review by those in attendance, the report was approved as distributed. (Motion by Dan Griffin, second by Barry Dorfman, approved unanimously)

Board Activity
Paula Burkhart, University of Oregon, and Joyce Freedman, University of California, Berkeley reported briefly on activities of the national Board. Paula noted that the Board has approved continuation of the teleconference series and that the Board is soliciting input from NCURA members for ideas for topics. She also stressed the need for new volunteers for numerous NCURA activities. She reminded us that NCURA is truly an open organization and always welcomes new volunteers. She indicated that she started by volunteering to evaluate a workshop and then, gradually, volunteered for other assignments. Joyce noted that, with the adoption of the new Bylaws, the make-up of the Board has changed. The transition period was somewhat difficult but is now complete. She indicated that there will be four offerings of the Fundamentals Workshop next year and that a new, Level II - Advanced Fundaments, is being planned. Our own Dick Seligman is heading this effort. She also noted that our new President, John Case (formerly of our region) is very interested in building connections with other professional societies.

Travel Awards
Lucy Molina, California Institute of Technology, chaired the Travel Awards committee. Other members were Tamra Combs, University of California, Los Angeles, Lillian Rivera, University of Southern California, and Gayle Yamasaki, Oregon Institute of Technology. Two awards were given for this meeting. The awardees were Amy Hibbard, Keck Graduate Institute of Applied Life Sciences and Kevin Ishida, Hawaii Natural Energy Institute, University of Hawaii at Manoa. They were introduced and received a warm welcome from those in attendance. Dan thanked Lucy and her committee for their very fine work.

Board Committee Report
David Mayo, University of California, Santa Barbara reported on the activities of the Nominations and Leadership Committee. The committee is made up of seven members plus the chair; it holds two meetings a year (December and June.) The committee prepares the slate of nominees for national office and chooses national travel award recipients. The Committee plans a Leadership Development Institute to provide opportunities for volunteers to be mentored and to attend training sessions. The Board has approved the concept. Operational details will be worked out during the coming year. The Committee also is developing a Distinguished Service Award. This would be different from the Outstanding Service to research Administration Award. It would honor service and contributions to NCURA. Another committee initiative is the Fellows Program that would recognize members who are experts in the field of research administration and have served (and continue to serve) as mentors for others.

Chair's Report
Dan reported that there were 1325 in attendance at this meeting, 139 from our region. He noted that the spring joint meeting with Region VII in Santa Fe had been a huge success and that this success was due in large measure to the many volunteers who participated in planning the meeting. He called attention to the region's redesigned web site and thanked Monte Sutton, Computer Support Analyst at Washington State University, for his assistance with developing and maintaining the site. Dan suggested that we gather and the post historical data for our region on the site. He also opened discussion on an Outstanding Research Administrator Award. In the past the region has presented this award. Dan will work on guidelines for review by the RAC and presentation to the membership.

Elections
Vincent Oragwan, Cal State Bakersfield, chaired this year's nominations committee. This year the region selected a Chair-elect, a Secretary-Treasurer-elect, and a member of the RAC. Terry Manns, Cal State Sacramento is our new Chair-elect; Geri Walker, Western Washington University is Secretary-Treasurer-elect; Linda Patton, University of San Diego is a new member of the Regional Advisory Committee. Those elected will take office on January 1, 2002.

Next Regional Meeting
Our next joint (Regions VI-VII) regional meeting will be in Hawaii. Region VII will have primary responsibility for the program and our region will have primary responsibility for site-selection and other logistics. Chair-elect Pat Hawk, University of Oregon, and Georgette Sakumoto, University of Hawaii reported that the site selection committee had had been instructed (at the Santa Fe meeting) to consider (and balance) rate, time, and location in that order of importance. After considering these factors, Pat reported that the Kona site, Ohana Keauhou Beach Resort, was the best choice. A contract has been signed with a room rate of $109 a night; this rate will be honored five days prior and five days following our meeting. Our meeting will be April 14-17, 2002. Pat plans a luau for Sunday night and various special events.

Future Meeting Sites
Region VII has selected Colorado Springs for next year's meeting. They have also suggested that we consider selecting future meeting sites for several years into the future. Some economies of scale might be achieved if we were to select several cities for future years and work with a hotel chain that had properties in those cities. An eight-year schedule plan was suggested. After considerable discussion members agreed to work on a more limited plan of four years - Colorado Springs for 2003, San Francisco for 2004, Salt Lake City for 2005, and Maui for 2006. Leesa Brown, Seattle University indicated that she had experience in negotiating with hotel properties and offered to work on this project. Her offer was instantly accepted, with many thanks from the members present.

Drawing
A drawing was held among first time attendees from our region. Bill Hunt, Cal State, Fresno will receive a free registration to the Kona meeting.

New Officers
Dan noted that Chair-elect Pat Hawk would become Chair on January 1, 2002 and that Secretary-Treasurer-elect Cece Manoochehri would become Secretary-Treasurer. He wished them well and assured them that all members from Region VI were ready to assist them in any way they needed.

Appreciation
Pat Hawk thanked Dan for his outstanding leadership service this past year and asked the members present to indicate their appreciation by giving Dan a round of applause. She also thanked Terry Manns for his service as Secretary-Treasurer and noted that he would be continuing to serve the region as Chair-elect. He also was given a round of applause.

There being no other business, the Chair again thanked all in attendance for their support of NCURA and the meeting was adjourned.

Respectively Submitted
Terry Manns
Secretary-Treasurer

2001 Spring Business Meeting Minutes

NCURA Region VI Business Meeting
April 17, 2001
Santa Fe, New Mexico
Call to Order
The Region VI business meeting was called to order by Chair Dan Nordquist, Washington State University. He welcomed us all to Santa Fe and thanked the many volunteers who had worked so hard to develop the program for this meeting. He also thanked the members of the RAC and the Travel Awards Committee for all their assistance.

Approval of Minutes
The minutes of the Region VI business meeting held at the annual meeting in Washington, DC on November 7, 2000 were distributed. After review by those in attendance, the minutes were approved as distributed. (Motion by Jim Brett, second by Mary Husemoller, approved unanimously)

Approval of Treasurer's Report
Two financial statements were distributed. The first covered the period January 1, 2000 through December 31, 2000. This report contained the information forwarded to the national office for use in filing NCURA's 990 tax return. The second report covered the period January 1, 2001 through March 31, 2001. A question was raised on how the Investment Fee charged by Prudential Securities is calculated. The Treasurer promised to get an answer. After further discussion these reports were approved as distributed. (Motion by Barry Dorfman, second by Jim Brett, approved unanimously)

Board Activity
Paula Burhart, University of Oregon, reported briefly on activities of the national Board. She noted that the Board is reviewing the mission statement for NCURA. She also reminded us that the NCURA Neighborhoods have been posted and urged that members look at what is there and offer suggestions for improvement. Joyce Freedman, University of California, Berkeley reported on sessions of the Strategic Plan group. She indicated that group is considering a number of issues and concerns raised by members. Among the items being discussed are: whether NCURA is restricting growth by the use of "university" in our title, the process for selecting committee members, the need for more recognition of members, whether research administration is a profession or a field.

Travel Awards
Lucy Molina, California Institute of Technology, chaired the Travel Awards committee. Other members were, Tamra Combs, University of California, Los Angeles, Lilian Rivera, University of Southern California, and Gayle Yamasaki, Oregon Institute of Technology. Two awards were given for this meeting. The awardees were Carole Brodie, University of the Pacific and Leesa Brown, Seattle University. They were introduced and received a warm welcome from those in attendance. Also introduced was Glenda Smith, UC Berkeley. She had won a free registration for this meeting in a drawing among first time attendees at the annual meeting in Washington.

Chair's Report
Dan reported on developments of our web page. He noted that for this meeting, the programs was available on-line and that we had on-line registration. He thanked Monte Sutton, Computer Support Analyst at Washington State University, for his assistance with developing the on-line programs. He also thanked Monte and Tim Mildren, Financial Manager at Washington State University, for their assistance with the audio-visual and computer needs at this meeting.

Elections
This year the region will select a Chair-elect, a Secretary-Treasurer-elect, and a member of the RAC. The Chair will appoint the nominating committee and the election will be completed prior to the annual meeting in November.

Next Regional Meeting
The next joint (Regions VI-VII) regional meeting will be in Hawaii. Region VII will have primary responsibility for the program and our region will have primary responsibility for site-selection and other logistics. Chair-elect Pat Hawk, University of Oregon, led a rather spirited discussion on site-selection. Pat presented probable room rates for properties on the various islands. The appeal vs. the cost of the various islands was discussed, as was the matter of timing (the possible seasonal rate changes). How location/room rates would affect attendance was a matter of some concern. A motion was approved that empowered Pat to select a site and instructed her to consider (and balance) rate, time, and location in that order of importance. (Motion by Mary Husemoller, second by Joyce Freedman, approved unanimously)

There being no other business, the Chair again thanked all in attendance for their support of NCURA and the meeting was adjourned.

Respectively Submitted
John Terence Manns
Secretary-Treasurer
5/15/01

2000 Spring Business Meeting Minutes

Preliminary Minutes
NCURA Region VI Business Meeting
April 18, 2000
Cavanaugh's on Fifth Avenue
Seattle, WA

Call to Order
The Region VI business meeting was called to order by Chair Carol Zuiches, University of Washington. There were approximately 100 members of Region VI present.

Approval of Minutes and Treasurer's Report
The minutes of the regional business meeting in Washington, D.C. were posted on the regional website and printed for those in attendance at this meeting. There were no corrections, additions or deletions to the minutes. Dick Seligman, Caltech, motioned to approve the minutes and Joyce Freedman, Cal Berkeley, seconded and the minutes were approved.

The treasurer's report was made available to the membership in attendance. The motion to approve the treasurer's report was made by Alice Martini-Doyle, Loyola Marymount University, and was seconded by Pat Hawk, University of Oregon, and the treasurer's report was approved.

National Committee Reports
Linda Patton, UC, San Diego was the only one to give a committee report. With the new structure of the national committees our representative to the Nominating and Leadership Development Committee, Linda Patton, gave the following report:

Linda recognized the members of the committee and informed the membership that the committee has created a listserve and a website. Some of the items the committee the committee is working on is the following:

  • Catherine Core Travel Award: Kent Walker, University of North Carolina is chairing this sub-committee.
  • NCURA Outstanding Achievement Award: There will be a full committee for this award instead of a task force.
  • Election: There will be an upcoming election for a President, Vice President and 2 at large board members. The board will approve the job descriptions for these positions. (As of the writing of these minutes the election has already taken place).

 

Web Committee Report
Carol Zuiches, University of Washington, thanked Neil Maxwell, UC, Berkeley, for maintaining the listserve. Carol also mentioned that we are looking for a new webmaster as Dan Nordquist, Washington State University, will have more responsibility since Carol has left for UW. The most difficult and time consuming aspect of being the webmaster are the job postings.

Regional Survey Status
Terry Manns, Cal State, Sacramento, gave a report on the status of the Region VI survey. He mentioned this is a work in progress and the results are not yet complete. A number of the surveys had not been returned and there was discussion about the complexity of the survey and this may be a reason why a number of members are not completing the survey.

Travel Award Winners
Geri Walker, Western Washington University, reported that we had two travel award winners. The winners were Ellen McCumsey from the University of Oregon and Kathleen Dooley from the University of California, Davis. Geri also thanked her committee which consisted of Olivia Armstrong, UC Berkeley, Joan Root, Washington State University and Tim Godsil, University of Oregon.

Regional Bylaws Revision
Paula Burkhart, University of Oregon reported on the regional bylaws revision. Mary Husemoller, University of Nevada, Reno, Kris Hansen, UC Irvine and Paula revised the by-laws and they were posted on our website February 1st. The main objective was to bring our by-laws in line with the National by-laws. Our elections will be at the same time of the national election. Paula also noted that the region will have a chair, chair-elect, secretary-treasurer and a secretary-treasurer-elect.

Installation of New Regional Officers

Carol introduced the new regional officers. They are:

Chair - Hal Gollos, Pacific Graduate School
Secretary/Treasurer - Terry Manns, Cal State, Sacramento
Regional Advisory Committee - Pat Hawk, University of Oregon
Susan Tank Lesser - Loyola Marymount University

Dick Seligman motioned to adjourn and Barry Dorfman, Cal State, Pomona seconded and the meeting was adjourned.

Respectfully submitted,

Hal Gollos 

Return to Index of Regional Minutes

1999 Fall Business Meeting Minutes

Preliminary Minutes
NCURA Region VI Business Meeting
November 9, 1999
Washington Hilton & Towers
Washington, D.C.

Call to Order

The Region VI business meeting was called to order by Chair Carol Zuiches in the Exhibit Hall of the Washington Hilton and Towers. There were approximately 90 members of Region VI present.

Approval of Minutes and Treasurer's Report

The minutes of the regional business meeting in Coeur d'Alene, Idaho were posted on the regional website and printed for those in attendance at this meeting. There were no corrections, additions or deletions to the minutes. Terry Manns motioned to approve the minutes and Mary Husemoller seconded and the minutes were approved. The treasurer's report was made available to the membership and showed a balance of $20,302 in the checking account and $13,062 in the regional investment account. The motion to approve the treasurer's report was made by Mary Husemoller and was seconded by John Case and the treasurer's report was approved.

Region VI Investments:
Treasurer Hal Gollos reported to the membership that $13,000 of Region VI funds has been invested in various mutual funds and money market funds. The following is a breakdown of the investments and the amount invested in each. The ticker symbol is also listed:

Mutual Funds:
Alliance Premiere Growth Fund Class A (APGAX)
Purchase: 52.879 shares @ $31.96/share = $1,690

Prudential Stock Index Fund (PDSIX)
Purchase: 59.029 shares @ $28.63/share = $1,690

Strong Government Securities Fund (STVSX)
Purchase: 648.094 shares @ $10.23/share = $6,630

Target Money Market Fund (No Ticker Symbol)
Purchase: 2,990 shares @ $1.00 each = $2,990

National Committee Reports

Finance and Budget
Treasurer Hal Gollos gave his report on the brief Finance and Budget (F&B) Committee meeting held on Saturday, November 6. He reported that the Finance & Budget and the Publications Committees met virtually instead of traveling to Nashville to attend the committee meetings in June. By meeting virtually these two committees saved NCURA approximately $16,000 in travel costs. Hal reported that the committee looked at budgeted expenses vs. actual for FY 99 and through cost savings realized through virtual committee meetings to the success of the teleconferences it looks as if NCURA will end the year with a net income approximately four times higher than what was budgeted.

It was also reported that the current chair of the Finance and Budget Committee, John Fini, was asked to serve as chair for two more months until the results of new governance election is announced.

Nominating Committee
Mary Nunn was not at this meeting however Carol Zuiches gave the report that Regina White from the University of Vermont was elected President-Elect.

Membership Committee
Georgette Sakumoto from the University of Hawaii gave her report on the Membership Committee. She said the new member reception was kept in the evening as the turnout seemed better at that time. Georgette also mentioned that new member Shoshannah Katz from UCLA won a free registration to our regional meeting in Seattle in 2000.

There were 4 winners of the Catherine Core Minority Travel Award to this years national meeting. Those winners were:
Carmen Morales, Colorado State University
Dimitra Lyons, Baylor University
Chris Crowell, Middle Tennessee State University
Rupert Giroux, Nova Southeastern University, Florida

Another item Georgette mentioned was the membership will be sending out a survey to identify minority members and ask them to fill out a survey indicating if they are active in NCURA activities and if not, why. She asked the regional membership to please fill this out if they receive it.

Publications Committee
It was reported by the Publications Committee that there is a first draft of a publication policy for the newsletter. Also, there is a micrograph in progress and that John Case is doing that on Finance.

Professional Development Committee
Our representative to the PDC, Paula Burkhart, University of Oregon, reported that the PDC met in Nashville over the summer. She asked everyone to please review the proposed by-laws changes and to attend the business breakfast. Paula mentioned there are three video conferences scheduled to take place over the next 6 - 7 months. Those conferences are:
January 25, 2000, "The Ins and Outs of Contract Language"
March 7, 2000, "Indirect Costs for the Lay Audience"
May 18, 2000, "Hot Topics, The Best of the Best"

There will be an additional video conference put on by NCURA/Office of Integrity Research on March 24, 2000 titled "Making the Right Moves in Handling Research Misconduct Allegations".

There was a question about whether or not these video conferences could be taped and the answer was yes, however these conferences were meant to be interactive. Chris Hansen, UC Irvine, explained that the misconduct conference will more than likely be 5 1/2 hours so that may be a little too long for someone to watch a videotape. An institution could buy the tape from NCURA which may be less expensive than taping it themselves.

Paula Burkhart then mentioned the "Helen Carrier" seminar University of Oregon had put on. 141 people signed up and they actually had to turn people away. Some of the sessions they had was a hands on NSF FastLane workshop, Budget preparation development and searching the world wide web for sponsors which was also hands on. Paula then encouraged the regional members to apply for the "Helen Carrier" grants.

Region VI Travel Award Winners

Geri Walker is the chair of the Travel Awards Committee and gave a report on the committee and the travel awards winner for the regional meeting. Geri recognized the committee members who were Olivia Armstrong, and last year's winners Joan Root and Tim Godsil. Geri introduced Joi Dudley from California State University, Dominguez Hills and Lillian Rivera, University of Southern California as this years winners of the travel award to the national meeting.

Web Committee
It was mentioned that Dan Nordquist at Washington State University is the Region VI webmaster and our web page will remain at WSU for the time being. Region VI's listserv is maintained by Neil Maxwell at the University of California, Berkeley.

National ERA Committee
Before we moved on to new business Erin Lindsay gave a report on the National ERA Committee. She mentioned that the ERA Cookbook was completed. Also everyone's membership profile is on the NCURA website and Erin encouraged everyone to view their profile and update it if necessary

New Business

Financial Research Administration Conference
John Case mentioned that there is a Financial Research Administration Conference in the month of May in Nashville, TN. This conference is part of NCURA's outreach program for the financial people. He mentioned there is a flyer in the program packet and asked everyone to please pass it around.

Spring Meeting 2000 site
Carol mentioned that the regional meeting will be held at Cavanaughs hotel in Seattle Arpril 16 - 18. Region VI is responsible for the site and registration this year and Region VII is responsible for the program. Room rate is $119.

Regional Survey
Terry Manns reported on the regional survey. He said that 200 surveys were sent out and he has received 40 in return. Terry asked members to please fill out the survey and return it to him. When the surveys are completed the data will be put into an ACCESS database and manipulated.

National By-Laws Change
Carol reported on the by-laws change and talked about how the Board will be put together. Mo Ghali expressed his concern about where the power will lie and stated that the governing board will hold all of the power over the organization. Mo would like language added that the chairs of each region be added to the governing board. Joyce Freedman mentioned that the participation of the region will expand under the new governance structure.

There was a lively discussion of concerns and effect to the region of the proposed by-laws change. Participants in this discussion were Mo Ghali, Joyce Freedman, Pat Byers, John Case and Mary Husemoller. Mo asked for a motion that Region VI ask that the language be added to the by-laws change that regional chairs be members of the governing board. This was to be presented at the national business breakfast. Alice Martini-Doyle seconded. A vote was taken and the results were 26 aye, 16 nay and 19 abstained.

Respectively Submitted,

Hal Gollos
Secretary/Treasurer, Region VI

Return to Index of Regional Minutes

1999 Spring Business Meeting Minutes

Preliminary Minutes