| February-2005
meeting - items discussed:
OGRD
ITEMS DISCUSSED:
1.
NIH
Late Submission Policy
(Jennifer Jansen):
NIH
has posted written policy for late submissions. This is the
first time this information has been made official. Permission
for last submissions is only allowed under extenuating circumstance
(i.e. natural disaster, death of PI, ect). Permission must
be requested via cover letter attached to the proposal and
cannot be granted in advance. This policy can be found at
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-030.html
.
2.
Grant
Transfer & Subaward Extension Forms
(Jennifer Jansen):
The
Grant Transfer Form will be prepared by the PI/Dept to initiate
the transfer and will include information such as cost share,
action type (termination, transfer or change of PI). This
form is intended to clarify and simplify the process of transfers
from WSU to the new agency and/or other related requests.
The draft will be available for review and comment in the
near future.
The
Subaward Extension Form will be prepared by the PI/Dept and
will formalize/simplify the process of requesting an amendment
to a subcontract. Please note that OGRD does not automatically
extend/increase subcontracts per prime contract amendments.
This draft form will also be available for review and comment
in the near future.
3.
OGRD
Seminar: Writing Large Proposals (Andrea
Comley):
Eric
Schuelberger of the University of Washington (VPR/PI) will
be coming to WSU to present a seminar on writing large proposals.
Content will include guidance and advice for writing collaborative
proposals, center proposals and proposals with multiple PIs.
This seminar will take place Thursday, February 24 from 1:00
to 5:00 pm. at the following l
ocations:
•
WSU Pullman , Murrow
West - Room 55
•
WSU Spokane - SIRTI
Building , Room 317
•
Spokane
Nursing – ICN Building , Room 118
•
WSU Tri-Cities –
209W
•
WSU Vancouver –
CL Building, Room 116
•
WSU Puyallup – WHETS
Conference Room
•
Online (live webstream)
- http://www.experience.wsu.edu/calendar/expcalendarNEW.asp?y=2005&m=2&d=24
Register
at: http://www.ogrd.wsu.edu/workshops.asp#100
4.
Credit
Sharing at the Proposal/Award Stage vs. Post Award Stage
(Dan
Nordquist):
There
is a big push by the University but particularly by federal
sponsors for us to describe the University’s credit-sharing
practice for multi-investigator grants. In order to manage
this properly there are many considerations, particularly
with the other University agendas that are forthcoming. Special
care should be considered for any credit-sharing to compliment
with the faculty annual review process, tenure and promotion
guidelines, the academic plan, the strategic plan and benchmarking,
and finally F&A distribution. There is current discussion
on how to divvy up the credit (proposal stage, award stage,
post-award stage, i.e., expenditures, etc.). The Office of
Research Research Advisory Council (Associate Deans, etc)
will form a subcommittee to discuss how to do this appropriately
and effectively and in line with the AICS group who is developing
the university wide faculty annual review form.
5.
SRA
(Society of Research Administrators)Western Section Meeting
(Andrea Comley):
Registration
is open for the Society of Research Administrators (SRA) Western
Section 2005 annual meeting in Coeur d’Alene Idaho !
Coeur
of Learning, Heart of Leadership, Core of Knowledge
Come
rendezvous with old and new friends in a relaxed and beautiful
setting nestled next to the Coeur d’Alene lake. The
program committee has prepared a sumptuous buffet of workshops,
sessions, and networking opportunities.
New
this year on Saturday, April 30 th is a leadership retreat
for executive level research administrators. The retreat
is limited in space, so make your reservations early.
Additionally, we are offering fundamental workshops for newcomers
to the profession of research administration. The Departmental
Administrator DA 201 series and other sessions leading to
completion of SRA certificate programs are on the agenda.
We will also have a robust computer lab with expert instructors
will assist you in brushing up and learning new tricks on
software applications such as Adobe, Microsoft Access, Excel,
and Outlook.
When
making travel arrangements, don’t forget the pre-meeting golf
tournament on Friday, April 29 th ! The tournament package
includes a cart, caddie, boat trip to the floating green,
tournament prizes and an after golf sports massage for an
incredibly low price. We will also have a few Wednesday
afternoon workshops for those of you who prefer not to travel
on the weekend. Also, if you are flying in to the Spokane
International airport, let the hotel know your itinerary so
they can have a shuttle ready for you at the airport.
Visit
the SRA International website at www.srainternational.org
to register for the meeting and visit the Western section
website at www.srawestern.org
for additional meeting information and details.
Please forward this message to your colleagues who have not
attended SRA before or recently. This will be a terrific
opportunity to explore the heart of research administration.
We look forward to seeing you this spring!
The
Certified Research Administration exam preparation course
(8:30am-4:00pm, Saturday) and exam will be available (see
http://www.cra-cert.org/Default.htm
to register).
SPS
ITEMS DISCUSSED:
1•
Financial Series #3: Gifts from
Research Faculty for Self Directed Research: Financial
(Left over agenda item from last month #3)– This document
is one of a series of 9 different compliance summaries that
the Risk Management Group is developing. Following is an example
from the Financial Compliance Summary of an issue to be cognizant
of: Making a “gift” to
your department, exercising control over how it is spent,
and taking a tax deduction as a “gift” providing personal
benefit (contrary to IRS regulations).
2•
DS 2 Disclosure Statement Approved
by DHHS: The Department of Health and Human
Services (DHHS) has approved WSU’s Disclosure Statement (DS
2). Business Services and SPS wish to thank the members of
our research community for their part in editing the DS 2
and ensuring that it was an actual reflection of University
practice. The official letter approving our DS 2 can be found
on the SPS web-site. The DS 2 in its entirety will be available
on the SPS web-site in the near future.
3•
Space Survey Training: We
are in the middle of our base year for the University’s next
F&A Rate Proposal. The next phase of our cost study is
the space survey. Brad Bailey will be providing space survey
training at the following times and locations: Lighty 405
on Tuesday 2/15 and WHETS 53 Thursday at 10 AM (2 hours).
4•
Machinery & Equip (M&E)
Tax Refund: Machinery and Equipment - $90K
will be allocated to open grant account as a recovery of expenditures.
Brad will be contacting departments that are impacted.
5•
SPS Updates (Lori
Selby/Barb Korzyk): Our last open accounting position
should be filled within the next couple weeks.
6•
REX form: –reminder to fill in the new “budget”
block on the revised REX form.
OGRD
Updates:
1.
New
Revised REX Form (Jennifer
Jansen):
The
new/improved REX Form is still in draft form at this time.
It is no longer contained in two pages and contains over 80
fields to fill. A lot of this is new information/questions
that are needed to fulfill the goals of the electronic REX.
The release of the new paper copy will help prepare departments
for the electronic version (the E-REX). New items being included
by administrative and research areas i.e., indicating research,
instruction or other, matching contributions, accurate reporting
requirements. The form should be complete and ready for use
by July 1, 2005.
2.
NIH
E-SNAP Update (Susan
Bentjen):
NIH
Commons E-SNAP is working great. It is easy, straight forward
and worked seamlessly. The difficult part was getting the
PI’s registered on NIH Commons and providing delegation to
RAs for upload/completion of the E-SNAP progress report.
3.
Personnel
Updates (Jennifer Jansen):
Jen
Raupp is leaving OGRD (and Pullman ). Her last day will be
March 18, 2005.
Sheryl
Zakarison has been hired as the new Finance Office in International
Programs.
Barry
Seward has transferred and is working in Vet Micropath.
The
next RAC Meeting will be Monday, March 14 th , 2005 at 9:10
am.
Laurilee
Kramer
Grant
& Contract Coordinator
OGRD
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