Grant and Research Development

1. WSU News:
   Ben Weller moved to Ag. Econ.
   Marilyn Burns is now the College of Ed. Finance Officer
   Denise Blacker is now in the Sciences Deans office
   
2. There is a position posted for Admin. Mgr for Shock Physics
3. Mary Hoffman, Joan Root, and Dan Nordquist presented their first "Life Cycle of an Award" and so far so good. Excellent attendance and this same class will be offered again on July 10th.
4. The NCURA Videoconference on "Compliance Issues Impacting Financial Research Administration" is May 15th from 8:30-11:30 in Murrow Studio B. Please plan on attending. You can register on-line at http://www.ogrd.wsu.edu/workshop/workshops.asp
5. Dan discussed intellectual property issues related to the 1986 Tax Reform Act to let folks know that "pre-negotiated license agreements" can be a problem if the project associated with the technology is in a university facility that is financed by tax-exempt bonds. A majority of our buildings are financed in this manner and OGRD reviews these types of issues.
6. Dan discussed Unrelated Business Income Tax (UBIT) issues with the group. The University mission is to perform research, teach, and be involved in public service. If the work that a faculty member does not fall into one of these categories, with other exceptions applying, then the revenue generated by that work may be taxable. Contact OGRD if this becomes an issue.
7. Barry Johnston indicated to Dan that nothing of substance has occurred with the F&A proposal. We have not yet heard back from NIH as to when negotiations will start.
Dan discussed the actual feedback from the Design teams and that fostered some discussion:
• The departments would appreciate that if a question was posed to either SPFO or OGRD that instead of sending them to one office or another that the office that rec'd the call will follow-through to find out where things are at. OGRD communicated our willingness to do that. This is a more service-oriented approach.
• The departments asked if they could be contacted when OGRD needs to send something back to the Agency so the department is aware of the potential delay for setting up agreements. Dan will talk to Andrea, Denise, and Grant about how this will take place.
• An issue was brought up about communication on the process for no-cost extensions. Nancy McMahon and Dan Nordquist will look into this and discuss with SPFO. Mary Hoffman provided what Vanderbilt does in their process.

8. Fabrication of equipment was discussed and whether WSU has a process for excluding the F&A once an item of equipment is complete and inventoried. We currently do not have a mechanism to handle this. Dan has inquired into the methods of our neighboring and peer institutions are handling this and will pass this onto Barry Johnston for further review once Dan has received all the feedback.
9. NSF electronic signatures will be managed through FastLane as of 01-July-2001.
10. Vince Hutnak is developing another draft of the cost-sharing policy. Once that is up on the web Dorothy Heitter, Mary Hoffman, Phyllis Hornbeck, and Denise Faerber, and Dan Nordquist will meet for a review of this policy to provide feedback to Vince. This feedback will be presented to the RAG group.
11. Dan did not have time to present this information but wanted to pass it along via the RAG minutes. A reminder that all Material Transfer Agreements (MTA's), Confidentiality Agreements, and No-money agreements (research related) come through OGRD for official signature and negotiation if necessary. In order to expedite the negotiation process for MTA's, Dan developed a web form that will be posted on the OGRD web page that can be filled out by the PI to give OGRD the best information on how to move these along. Intellectual property, liability, publication rights, etc. seem to be the big hang-ups on many of these agreements. Here is an HTML version of that form that will be developed into a web form that can be input directly via the web.
12. Our next meeting is scheduled for June 11th at 9:00 am - Denise will run this meeting since Dan will be out of town at a Council on Government Relations Meeting.

Material Transfer Agreement Information Sheet

Please note: The purpose of this form is to aid and expedite the negotiation of Material Transfer Agreements (MTA's). Negotiating MTAs with industrial materials provider's can be difficult and time consuming. It is much easier to negotiate MTA's with educational institutions and/or non-profit organizations. Therefore, if the material is available from a non-industry source, we recommend that option be pursued.

Name(s):

Department(s):

College(s):

Material Provider:

Is the material available from a non-industry entity? If yes, has this option been pursued? If no, please explain

Short abstract

Necessity of Material

Are there intellectual property implications? If yes, explain

Will the Provider's Material be incorporated, modified, and/or combined in some way with other material? (including, but not limited to, material from your lab)

What type of grant/contract support is in your lab?

Federal? If so, who are the Sponsors

Non-federal? If so, who are the Sponsors

Have you committed the material in your lab to any another project? If so, what project.

Please note: The purpose of this form is to aid and expedite the negotiation of Material Transfer Agreements (MTA's). Negotiating MTAs with industrial materials provider's can be difficult and time consuming. It is much easier to negotiate MTA's with educational institutions and/or non-profit organizations. Therefore, if the material is available from a non-industry source, we recommend that option be pursued.